RSE project done
Discuss with the researchers
Explicitly confirm with customers that we are ending our focus on this project and won’t do more until we hear from them again.
Confirm it is publicly released, licensed, everything is done (or discuss what else might need to be done).
Make sure outputs are reported into ACRIS This is important because it makes our work visible.
Software: Add Content → Research output → Artistic and non-textual output → Software.
Data: https://www.aalto.fi/en/services/research-data-and-acris (Add Content → Dataset)
For each entry, under “Facilities/Equipment”, add “”Science IT””. This links it as an output of Aalto RSE.
Anyone can do this and add other relevant authors. The metadata entry can be made private or public, and the actual software/data is usually hosted elsewhere (and can be public or not).
Discuss what to do if there are issues in the future - garage, issue tracker, training courses.
Discuss what else may (or may not) need doing in the future.
Internal (RSE group) tasks
/summaryshould contain a several sentence summary focused on the benefit to RSE service (this is used for final reports, etc).
Confirm other metadata is correct
/supervisorcontains people who may get emails about the project later (and shouldn’t contain people who may be surprised about automated survey emails). If these people should not get
Get an interesting picture or screenshot for use in future material.
Not needed if there are overriding confidentiality considerations. The picture should never include personal data or data coming from a research subject (unless it’s already open).
Include a readme with citation, confirmation of what usage permissions there are, and a one-sentence general description suitable for presentations.
Examples; screenshot of website, screenshot of code that looks interesting, screenshot of repository page, picture of hardware device used, etc.
Add it to the next meeting agenda. We will collaboratively do an analysis to find lessons learned:
Facts about the project
Arrange facts into the big picture and timeline
Draw conclusions: what went well and did not go well? What were the causes of the good and bad things?
Lessons learned: what to do differently in the future.