Requesting Science-IT department storage space

Existing data groups and responsible contacts:

Requesting to be added to a group

Note

CS department: New! Group owners/managers can add members to their groups self-service. Go to https://domesti.cs.aalto.fi from Aalto networks, over VPN, or remote desktop at https://vdi.aalto.fi, and it should be obvious.

Send an email to the responsible department/IT services email address (see above) and CC the group owner or responsible person. An example message is below:

Hi, I (account=ones1) would like to join the AD/unix group MY_PROJECT_NAME. I am aware that all data stored here is managed by the group’s owner and have read the data management policies.

I have cc:ed GROUP_MANAGER_NAME, who can reply with confirmation of adding me to the group.

Do you need access to Triton project scratch directories? If so, you need a Triton account and you should request it separately.

Requesting a new group

Send an email such as the below to the right contact address (mix and match to make it suit your needs). Include whichever paragraphs are relevant to your needs. The group owners should be long-term (e.g. professor level) staff, but it can be requested by someone else who cc:s the owner (please discuss some first):

I would like to request a new project directory named coolproject on the [Triton scratch / XXX department project / Aalto teamwork] drive.

We would like 200GB of storage space on the [CS department project / Triton scratch / etc.] filesystems

I am the owner, but my postdoc Tiina Tekkari can also approve adding new members to the access group. / I am requesting this on behalf of my supervisor, who is cc:ed.

[ Should I become unavailable, my colleague Anna Algorithmi (also a professor here) can provide advice on what to do with the data / Follow these special instructions: … ]

The initial people who have access should be: PROJECT_MEMBER_LIST

This is for our day to day work in algorithms development, we don’t expect anything surprising about this data. There isn’t any personal data here.

Requesting space on Triton if you are not in the School of Science

This is a little bit different since someone in the central IT Services needs to make the group and then the Triton team needs to allocate the storage. Ideally, this is fast, but it’s easy for messages to get lost communicating between the teams (the wording below is designed to prevent this). Send to the IT Servicedesk address:

Hi, could assign this to right IdM team to make new AD group with the name MY_PROJECT_NAME and include PROJECT_MEMBER_LIST in it? The owner of the group will be SPERVISOR_EMAIL. This is needed for creating a project-based scratch directory on Triton.

Then, can you assign this ticket to the Triton team so that they can create a scratch directory with AMOUNT_OF_STORAGE_SPACE space.